The Best Value roadmap has been developed for programs that have the time, tools and resources available to ensure Best value is achieved using the following proactive, methodical, four phased process. Within each phase, there are several steps to the process, discussed by selecting the phase desired.
BEST VALUE PROCESS ROADMAP
Utilizing this roadmap, the following actions should occur:
- Adopt a team approach to large acquisitions. The team, under the auspices of the CIO, should include representatives from all Government functional groups who are stakeholders in the acquisition, and as a team guides the acquisition from inception through implementation
- Gather information on requirements and fit, available contract vehicles, vendor data and quotes already provided
- Analyze the proposed deal versus existing contracts and benchmark data
- Strategize to establish the best value range for price and terms and conditions, identify terms and conditions that are absolute “must-haves” and develop negotiations position plan that include trade-off priorities
- Negotiate to obtain best value using the TCO methodology to evaluate life-cycle price as well as ensuring that you obtained the “must-have” terms and conditions
The proactive "Best Value Roadmap" approach enables you to leverage prior successes and other Government Acquisition personnel knowledge, so you do not attempt to recreate the wheel. You should start off using pre-negotiated contracts that cover most issues and you should obtain negotiating tips that others have successfully used and cover often underemphasized issues, such as maintenance and support.